The President is be the executive officer of NYCPA. The duties of the President include presiding over all meetings of the Executive Board and present members, exercising general charge and supervision of the affairs of NYCPA, being responsible for the transfer of corporate files from outgoing Officers and committee chairmen to their respective successors, and performing such other duties as may be required by these By-laws or as may be assigned by the Executive Board.
The duties of the Vice President include serving as Chairman of the Membership Committee, and, in the absence or disability of the President, the performance of all duties and the exercise of all powers incumbent upon the President. The Vice President also may be asked to perform such other duties as may be prescribed by the President or by the Executive Board.
The duties of the Secretary include serving as the Chairman of the Bylaws Committee, maintaining the corporate records and the minute book of NYCPA, and attending all of the meetings of the Executive Board and members of NYCPA provided, however, if the Secretary’s absence at a meeting is unavoidable, an alternative Executive Board Member of NYCPA shall record the proceedings of that meeting. Further duties include keeping, a true and complete record of the proceedings of meetings, the giving and serving of all notices of NYCPA, and the filing and care-taking of all papers and documents belonging to NYCPA. The Secretary also maintains a current roster of all membership classes which is supplied to NFPA Headquarters, as required, reviewing all membership applications for approval for membership, and gathering the nominations and overseeing the election process during the Annual Meeting.
The duties of the Treasurer include maintaining correct and complete records of account, and showing accurately at all times the financial condition of NYCPA. Further duties include serving as legal custodian of all monies, notes, securities and other valuables which may from time to time come into the possession of NYCPA, depositing all funds of NYCPA into a reliable bank or other depository to be designated by the Executive Board and kept in the name of NYCPA, and furnishing, whenever requested by the Executive Board, a statement of financial condition for the NYCPA which shall be attached to the official minutes of the meeting at which the statement was requested. The duties of the Treasurer also includes being a signatory on all bank accounts and, as such, the Treasurer shall have the authority to withdraw funds and/or close said accounts. The Treasurer shall serve as chair of any finance-related committee created by the Executive Board, and also may be asked to perform such other duties as may be required by these By-laws or as may be prescribed by the President or the Executive Board.
IMMEDIATE PAST PRESIDENT:
The honorary position of Immediate Past President is automatically filled by the individual who completed the previous administrative term as President. The Immediate Past President may vote at Executive Board meetings only for the purposes of breaking a tie. Other than voting on issues before the Executive Board when the vote would otherwise be a tie, the Immediate Past President is an advisory position only, and the holder of the position has no authority to conduct business on behalf of NYCPA. The position is intended to encourage continuity between administrations. For the avoidance of doubt, the position of Immediate Past President is not counted toward Quorum, nor does it modify the number of positions of the Executive Board. If the outgoing President is unable to serve as Immediate Past President, then the position shall remain vacant until the following term.